AP/AR Specialist [Urgent Search]

Company: Acieta
Location: Waukesha
Posted on: June 24, 2025

Job Description:

Summary: The AP/AR Specialist is a responsible business partner located in our corporate office in Maumee, OH or Waukesha, WI. As the AP/AR Specialist, you will strategically manage the accounts payable and receivable activities efficiently and accurately, ensuring timely processing and reconciliation of invoices and payments. We seek talent that has a strong understanding of accounting principles, excellent communication skills, and the ability to collaborate effectively with various departments and external stakeholders. Essential Functions: - Prepares work to be accomplished by gathering and sorting documents and related information. - Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment. - Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices. - Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments. - Prepares financial reports by collecting, analyzing, and summarizing account information and trends. - Maintains accounting ledgers by posting account transactions. - Verifies accounts by reconciling statements and transactions. - Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments. - Maintains financial security by following internal accounting controls. - Secures financial information by completing database backups. - Maintains financial historical records by filing accounting documents. - Contributes to team effort by accomplishing related results as needed. - Own and manage AP and AR processes for the business unit. - Receive all invoices from vendors and digitize if necessary. - Enter vendor invoices into ERP system accurately and efficiently with appropriate documentation. - Identify and report exceptions. Work with management on solutions and action accordingly. - Send remittance to vendors and be point of contact for all vendor inquiries. Escalate issues as needed. - Process expense reports from various employees and credit cards. - Issue customer invoices accurately and timely from sales orders. - Work with project managers to release milestone bills accurately. - Less than 10% travel expected to visit other Acieta locations and team meetings. - Perform other job-related duties as assigned in which you are trained and qualified. PIa0abdcdf4a34-37156-37935685

Keywords: Acieta, Rockford , AP/AR Specialist [Urgent Search], Accounting, Auditing , Waukesha, Illinois