Accounts Payable Representative II
Company: ATR International
Location: Rockford
Posted on: May 16, 2022
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Job Description:
We are seeking an Accounts Payable Representative II for a very
important client. Promptly and accurately process all invoices for
payment, and ensure that invoices properly represent all goods and
services received by the company. Prepare various reports on a
monthly basis. Troubleshoot problems related to accounts payable.
Participate as a member of the accounting team.Key
Responsibilities:? Review, code, and process invoices and other
payment requests to ensure appropriate documentation and proper
authorization has been obtained in compliance to Thermo Fisher
Scientific?s Policies and Procedures and Approval Authority
Matrix.? Perform 3 way match between receipt, P.O., and invoice and
enter into the ERP system.? Determine whether goods are subject to
sales tax and review invoice freight terms/changes for agreement?
Monitor receiving information reports to ensure that the company
has been billed for goods and services received, and; monitor and
follow-up on unpaid invoices to confirm that goods have been
received and proper documentation is obtained.? Work with
Purchasing, QA, and Receiving departments to resolve receipt,
pricing, qty, and payment issues in a timely manner.? Obtain EIN
and SSN for vendors. 1099-W9 maintenance.? Review vendor statements
to assure accounts are current.? Process weekly check run and
file.? Prepare and process wire transfers and ACH?s in compliance
with TMO policy.? Ensure all invoices are processed in A/P for
month-end and accrue expenses as necessary.? Prepare journal
entries as required.? Perform account reconciliations.? Facilitate
reconciliation of intercompany partner AP balances.? Inspect
transaction register for errors, balance totals with aged and
accounts payable report.? Maintain AP GRNI report and keep
current.? Settle consignment receipts for payment.? Document AP
processes and update as changes occur ? creating std work?
Regularly update and maintain permanent accounts payable computer
files.? Maintain documentation and file invoices.? Proficient with
Pcard and Gelco/Concur systems and transactions, including
answering questions/inquiries from users.? Handle both external and
internal questions concerning problems with open or paid invoices
and bring to resolution or escalate for assistance in a timely
manner.? Answer various inquiries related to Accounts Payable
activity.? Provide credit and tax-exempt information to new
vendors.? Perform cross training as assigned.? Complete
miscellaneous reports, special projects, duties, and trainings as
assigned.? Perform all job duties in a safe manner and obey all
safety policies and procedures.? Perform all job duties consistent
with the Code of Ethics and the 4-I Values? Perform all job duties
within ISO standards, regulatory, or statutory requirements.?
Participate in continuous improvement and support all PPI and Lean
projects. Requirement: The ideal candidate will possess the
following qualifications: Minimum Requirements/Qualifications:?
Excellent organizational and problem-solving abilities.? Commitment
to continuous improvement.? The ability to participate as a team
member in the department and the company as a whole.? Interact
positively with all levels of associates.? Must be able to use the
ERP System and various PC software applications to maximize
accuracy and productivity.? Requires ability to manage a large
volume of work and data entry accurately and efficiently.?
Neatness, accuracy and attention to detail are essential.? Must
work well in a fast paced environment, be flexible and adjust
easily to changing priorities.? Must have experience with MS Office
including Word, Outlook, and Excel.? Ability to work
independently.? Regular and reliable attendance.Education and Work
Experience:? Accounting/Business degree preferred or high school
diploma/GED and related work experience.? Experience with
accounting preferred.? Proficiency in Microsoft Excel and Word, and
experience with ERP systems preferred.Non-Negotiable Hiring
Criteria:High School Diploma or GEDThis position has not been
approved for Relocation Assistance.
Keywords: ATR International, Rockford , Accounts Payable Representative II, Other , Rockford, Illinois
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