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Project Manager

Company: Rock Valley College
Location: Rockford
Posted on: May 28, 2023

Job Description:

Position Type:

Date Posted:

Main Campus Position Title: Project Manager
Dept: Operations (OPE)
Division: Operations (OPE)
Employee Status: Full-time
Group: Administration (ADM)
Grade: E
Target Salary Range: $80,000 - $86,000
FLSA: Exempt
Business Hours: Monday - Friday, 8 am - 5 pm (Will sometimes be required to start at 7 am)
Priority Application Deadline: April 28, 2023

To save time applying, Rock Valley College does not offer sponsorship of job applicants for employment-based visas for this position at this time.

Reporting Relationships
Reports to: Vice President of Operations (COO)
Supervision Exercised: Functional supervision may be exercised over interns and student workers

Job Summary:
Manages vital projects for the College and oversees all aspects of projects. Responsibilities include the coordination of processes and staff to complete projects on time, within budget, and within scope. Sets deadlines, assigns responsibilities, and monitors and summarizes progress of projects. Establishes and executes effective communication plans. Prepares reports for the leadership team and Board of Trustees regarding statuses of projects.

Essential Duties and Responsibilities include the following. Additional related duties may be assigned.

  • Assist in the definition of project scope and objectives, involving all relevant internal stakeholders and ensuring technical feasibility.
  • Meet with stakeholders to take detailed ordering briefs and clarify specific requirements of each project.
  • Making effective decisions when presented with multiple options for how to progress with the project.
  • Develop and manage a detailed project schedule, creating long- and short-term plans, including setting targets for milestones and adhering to deadlines.
  • Develop spreadsheets, diagrams and process maps to document needs.
  • Predict resources needed to reach objectives and manage resources in an effective and efficient manner.
  • Coordinate internal resources and third parties/vendors for the flawless execution of multiple projects.
  • Coordinating with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules.
  • Delegating tasks on the project to employees best positioned to complete them.
  • Serving as a point of contact for teams when multiple departments are assigned to the same project to ensure team actions remain in synergy.
  • Meeting with project team members to identify and resolve issues.
  • Prepare budget based on scope of work and resource requirements.
  • Track project costs in order to meet budget.
  • Meet budgetary objectives and makes adjustment to project constraints based on financial analysis.
  • Submitting project deliverables and ensuring they adhere to quality standards.
  • Performing quality control on the project throughout development to maintain the standards expected.
  • Measure performance using appropriate project management tools and techniques.
  • Track project performance, specifically to analyze the successful completion of short and long-term goals.
  • Measure project performance using appropriate systems, tools and techniques.
  • Preparing status reports by gathering, analyzing, and summarizing relevant information.
  • Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
  • Communicating with executives or the board to keep the project aligned with their goals.
  • Report and escalate to management as needed.
  • Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
  • Facilitating change requests ensuring all parties are informed of the impacts on schedule and budget.
  • Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables.
  • Utilize industry best practices, techniques, and standards throughout entire project execution.
  • Establish and maintain relationships with third parties/vendors.
  • Create and maintain comprehensive project documentation.
  • Coordinating the development of user manuals, training materials, and other documents as needed to enable successful implementation and turnover of the process or system to the stakeholders.
  • Conducting post-project evaluation and identifying successful and unsuccessful project elements.
  • Coordinate and collaborate with instructors, deans, and other educational stakeholders to review educational programming and curriculum to ensure projects are designed to meet their needs.
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Minimum Qualifications
    Bachelor's Degree in computer science, business, or a related field. Master's Degree preferred.
  • Minimum of 8 to 9 years of experience in project management.
  • Strong familiarity with project management software tools, methodologies, and best practices, including the Project Management Body of Knowledge (PMBOK) guide for project management.
  • Excellent analytical skills.
  • Strong interpersonal skills and extremely resourceful.
  • Proven ability to complete projects according to outlined scope, budget, and timeline.
  • Ability to lead project teams of various sizes and see them through to completion.
  • Experience seeing projects successfully through the full-life cycle.
  • Budget management experience.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Professional certification such as CAPM, PMP, PgMP, or PfMP preferred.
    Work Environment
    While performing the duties of this job, the employee regularly works in an office setting.

    Physical Demands
    Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

    While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

    Full-time Positions: (ADL, ADM, PSA, ESP)
    The chosen candidate for this position will be offered an excellent benefit package including medical, dental, vision, and group life along with AD&D insurance. In addition, optional flexible spending accounts, LTD, supplemental life insurance and AD&D for you and your dependents. State Universities Retirement System (SURS) pension in place of Social Security and optional retirement savings programs. Complimentary use of the Fitness Center for employee and spouse or domestic partner, Educational Assistance, and Tuition Waivers for employee and dependents, paid holidays, 20 vacation days first year, 12 days paid sick leave each year, three personal days each year, which can accumulate up to 9 days. The College has an onsite clinic - RVCare.

    Rock Valley College values diversity and is committed to fostering an inclusive, diverse and respectful environment, as we believe that diversity in our organization encourages a rich and creative environment. We are actively engaged in building a more diverse organization and encourage all qualified applicants to apply today. We are also committed to providing accommodation for persons with disabilities. If you require accommodations, please contact our Human Resources Department at (815) 921-4760. Check out Diversity, Equity, and Inclusion, Wellness, Benefits, job openings, and more at Rock Valley College!

Keywords: Rock Valley College, Rockford , Project Manager, Executive , Rockford, Illinois

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