Executive Assistant

Location: Chicago
Posted on: June 23, 2025

Job Description:

Our client is looking for an Executive Assistant to support the Senior Leadership of a valuable organization in the community. Position Overview: The Executive Assistant will provide high-level administrative support serving as a trusted partner in managing calendars, meetings, communications, and special projects. This role requires exceptional organizational skills, attention to detail, and the ability to always maintain discretion and professionalism. This opening does have a 5 days onsite requirement. Key Responsibilities: Manage complex calendars, including scheduling meetings, appointments, and travel Coordinate logistics for internal and external meetings (agendas, rooms, catering, etc.) Draft, edit, and proofread communications and documents Handle expense reports, invoices, and other administrative tasks Assist with project management and follow-up on action items Serve as a liaison between the executive and internal/external stakeholders Maintain confidentiality of highly sensitive information Support ad hoc administrative needs as they arise Qualifications: 5 years of experience supporting C-Suite executives Excellent verbal and written communication skills Highly organized, detail-oriented, and proactive Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Ability to manage multiple priorities in a fast-paced environment Professional demeanor and a high level of discretion Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: , Rockford , Executive Assistant, Administration, Clerical , Chicago, Illinois