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11 Month Secretary

Company: Harvard Community School
Location: Harvard
Posted on: May 28, 2023

Job Description:

Job Title:


Job Summary:

The School Secretary position assures the smooth and efficient operation of the office so that the office's maximum positive impact of the education of students can be realized and to provide assistance to administrators, school staff, students and community.


High School Diploma or equivalent

Bilingual Preferred


The performance of this job will be evaluated in accordance with provisions of the Board's policy on the Evaluation of Staff.

Reports to:

Building Principal

Terms of Employment:

This is an 11-month position. Salary and benefits as established by the Board of Education.



Duties and Responsibilities:

  • Focuses on customer service, creating a positive climate of respect and trust.
  • Works well within a learning community including students, parents, teachers, administrators, and the community.
  • Maintains confidentiality and integrity in handling information and documents.
  • Demonstrates ethical behavior and confidentiality of information about students and staff in the school environment and community.
  • Performs office routines and practices associated with a busy, productive, and smoothly-run office.
  • Performs any and all office duties which may include:
    a. Answering telephone and directing callers to the appropriate person/department
    b. Handling inquiries from the general public, parents, teachers, and students
    c. Operating office machines
    d. Preparing, typing, and duplicating materials
    e. Assisting in the preparation of reports and written correspondence
    f. Organizing and maintaining appropriate files
    g. Sorting of mail, both incoming and outgoing
    h. Assisting in keeping school attendance reports and records
  • Participates successfully in professional learning opportunities available to increase skill and proficiency related to the assignment.
  • Creates and distributes daily reports, bulletins, parent newsletters, newspaper releases, and attendance information.
  • Assists in arrangements for meetings and conferences conducted.
  • Maintains weekly payroll records and submits reports accordingly.
  • Assists in staffing and attendance procedures.
  • Creates and processes purchase orders for the building.
  • Assumes other duties for which the individual qualifies as assigned by the administrator or designated representative.
    Required Knowledge, Skills, and Abilities:
  • Must demonstrate a positive attitude toward work assignments
  • Must maintain positive and respectful relationships with other employees and the general public
  • Must demonstrate a record of effectiveness in their work
  • Must have excellent planning and organization skills
  • Must have the ability to work collaboratively with others
  • Must model a desire and willingness to continually learn
  • Must be able to perform several tasks concurrently under varying deadlines
  • Must be able to communicate clearly and concisely, both orally and in writing including clear, polite telephone communication skills
  • Must be able to work efficiently under minimum supervision
    Physical Demands:

    The physical demands of this position include frequent sitting and standing for extended periods of time. Employees may reach overhead as well as above the shoulders and horizontally.


    The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. This job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.

    This job description is intended to describe minimum qualifications and duties and responsibilities performed by employees assigned to this position and is not an exhaustive list of all duties and responsibilities. The District reserves the right to amend and change the position responsibilities to meet District needs as necessary.

Keywords: Harvard Community School, Rockford , 11 Month Secretary, Administration, Clerical , Harvard, Illinois

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