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Administrative Assistant

Company: Beloit College
Location: Rockford
Posted on: January 15, 2022

Job Description:

Beloit College is seeking a full time Executive Administrative Assistant to the President. This position performs a broad array of responsibilities in support of the mission of Beloit College President and Chief of Staff, This position manages the office's workflow and facilitates and manages communication to and from the President's Office to a variety of constituents, including trustees, faculty, staff, and students, with integrity, trust, and discretion. The college seeks a colleague to join a fast-paced, welcoming, and supportive team.Characteristic Duties and Responsibilities: Prepare correspondence, reports, and materials for the President and Secretary of the College. Schedule appointments using sound judgment concerning priorities. Maintain a system of records and files for such items as correspondence, reports, minutes of meetings, and other material pertinent to the operation of the office. Screen phone calls and walk-in visitors to office; greet visitors; provide information in response to inquiries when possible and refer to other sources if necessary. Make travel reservations and arrangements and prepare itineraries. Budget manager for office budgets (operating funds and discretionary funds). Track monthly expenses and reconcile statements. Authorize discretionary fund transfers; track annual and historical spending. Work with the Accounting Office on procedures to track the President's discretionary funds. Works closely with the Director of College Events as well as the President's house staff on special events and projects. Assist with the preparation and execution of various functions such as Board of Trustees meetings, special college events such as Commencement, and certain other events as required, working approximately four weekends per year and several evenings. Oversee projects for student workers while ensuring our Integrated Learning Outcomes are embedded in the work Participate as a full campus community member alongside a diverse set of colleagues who are all here to ensure the student experience is first-rateCredentials and Experience: High school diploma or equivalent required. Bachelor's degree desirable. Three or more years of competent and dependable experience in a responsible position.Job Posted by ApplicantPro

Keywords: Beloit College, Rockford , Administrative Assistant, Administration, Clerical , Rockford, Illinois

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